AcademicRules

 

1. Students can add and drop during one week after the beginning of the first and the second semesters and during three days after the beginning of the summer semester. The dropped courses do not appear on a student’s academic transcript.
2. Students wishing to drop one or more courses after the add and drop period is over, have to submit a request issued by the Registrar’s Office and gets the approval of the Faculty Dean who has the final say in the matter. The decision is then sent to the Registrar. Students who drop courses during the second and third week after the beginning of the regular academic semester will receive 75% of the tuition fee of the dropped course. If they drop courses during the fourth and fifth week after the beginning of the regular academic semester will receive 50% of the tuition fee of the dropped course; In either case, the courses will not appear in the student’s academic record. However, students who drop courses during the sixth and twelfth week after the beginning of the regular academic semester will not receive any tuition fee of the dropped course and an ‘Urgent withdrawal’ ‘W’ will appear on their academic record. Students who drop courses during the fourth day and second week after the beginning of the summer semester will receive 75% of the tuition fee of the dropped course. If they drop courses during the third week after the beginning of the summer semester, they will receive 50% of the tuition fee of the dropped course. However, students who drop courses during the fourth and sixth week after the beginning of the summer semester will not receive any tuition fee of the dropped course and an ‘Urgent withdrawal’ ‘W’ will appear on their academic record.
3. Students who withdraw from all their courses during the urgent withdrawal period of either of the two regular academic semesters will have postponed. That semester will be calculated as part of the permissible postponement period according to Article 14-2 of the present Regulations and will be recorded in the student’s academic transcript.

• The student will obtain the special form for withdrawal and addition from his/her college:

The student will, in consultation with the academic advisor, register the courses he/she wishes to study and the form will be signed by the advisor. The student is not allowed to register for less than 12 credit hours and no more than 18 credit hours. The student may register for 21 credit hours if he/she is expected to graduate at the end of that term.

Students expected to graduate at the end of the term and in need of an alternative subject can only choose an alternative subject, in consultation with the Academic Advisor. The written application for the alternative subject should be enclosed with the student's schedule, after it has been approved by the Head of the Department and the Dean of the College. If a student is in need of two subjects for graduation, his application will be considered by the Dean's Council.

• The student should pay the fees at the financial section and payment may be made in:

The financial section No.1, at the administrative building, the second floor.

• The student should go to the Admissions and Registration Office to check:

1. The copy of the Admissions and Registration is properly signed and stamped by the Academic Advisor.
2. Any previous fees and registration fees have been paid.
3. With the Deanship of Students Affairs (for Jordanian male students only) concerning the postponement of military service.

• Students Registered Before the Academic Year 2005/2006 :

1. The Dean of Admissions and Registration sends a warning to every student with an accumulative GPA less than 1.67 points.
2. The student has to clear the notice in no more than two normal academic terms following the term in which he received the notice. The student can clear this warning by raising his/her accumulative GPA to 1.67 points at least.
3. If the student can’t remove his name from the ‘warning’ list, s/he will be dismissed from his department specialty; but every student who completed 99 credit hours successfully is considered an exception.
4. No student is placed on the ‘warning’ list at the end of the first academic term in which he joined the university, or at the end of the first term in which he changed his specialty. The academic guide warns him if his GPA is low.
5. The Summer Term in not included in the semesters in which students can be placed on the ‘warning’ list.
6. Students dismissed from regular study due to a lower-than-accepted accumulative GPA (i.e. less than 1.67 points) can be accepted in the special complementary study but s/he has to meet the following conditions:

• If his accumulative GPA is not less than 1.33 points, he is allowed to take four academic terms to improve his GPA to the minimum accepted which is 1.67 points and if he fails to do so, he cannot continue the special complementary study unless he had finished a total of 99 credit hours from his study course and his accumulative GPA was not less than 1.60 points. In this case, he is allowed to take up to a maximum of two academic terms; After that, if he can’t improve his GPA, he will be dismissed.
• If the student’s accumulative GPA is less than 1.33 points, he/she is allowed to take only one academic term to improve this average to 1.33 points. If he/she achieves this, he/she is allowed to take three additional terms to improve his/her accumulative GPA to the minimum accepted level which is 1.67 points; But if failed, he/she cannot continue his special complementary study unless he has completed a total of 99 credit hours and his accumulative GPA is no less than 1.60 points; In this case, he/she is allowed to take two academic terms maximally, after which he/she is dismissed unless he can improve his/her accumulative GPA to 1.67 points.
• Special complementary study learners are allowed to study 12 credit hours maximally and can increase this up to 13 credit hours if one of them is a laboratory hour.
• The student is not dismissed if his/her GPA is less than 1.00 point during the complementary term scheduled for him.
• Students admitted in the academic year 2005-2006 & onwards:

1. The Dean of Admission and Acceptance warns every student with an accumulative GPA less than 2.00 points.
2. If the student could not clear his/her name from the ‘warning’ list, he/she will be dismissed from his department; But every student who completed 99 credit hours successfully is an exception.
3. No student is placed on the notice list at the end of the first academic term he/she joined the university, or at the end of the first term in which he/she changed his specialty. The academic guide warns him/her if his/her GPA is low.
4. Summer term in not one of the semesters in which students can be placed on the notice list.
5. Students dismissed from regular study due to lower-than-accepted accumulative GPA (i.e. 2.00 points) are accepted in the special complementary study but they have to meet the following conditions:

• If his/her accumulative GPA is not less than 1.67 points, then he/she is allowed to take four academic terms to improve his/her GPA to the minimum accepted, which is 1.67 points but if he/she fails to do so, he/she cannot continue the special complementary study unless he/she has finished a total of 99 credit hours of his/her study plan and his accumulative GPA was not less than 1.90 points. In this case, he is allowed to take up to a maximum of two academic terms; After that, if he/she cannot improve his GPA, he/she will be dismissed.
• If the student’s accumulative GPA is less than 1.67 points, he/she is allowed to take only one academic term to improve this average to 1.67 points. If he/she achieves this, he/she is allowed to take three additional terms to improve his/her accumulative GPA up to the minimum accepted level which is 2000 points; but if he/she fails to do so, he/she cannot continue his/her special complementary study unless he/she had completed a total of 99 credit hours and his/her accumulative GPA was not less than 1.90 points; In this case, he/she is allowed to take the maximum of two academic terms, after which he/she is dismissed unless he/she can improve his/her accumulative GPA up to 2.00 points.
• Special complementary study learners are allowed to study up to a maximum of 12 credit hours and can increase this up to 13 credit hours if one of them is a laboratory hour.
• The student is not dismissed if his/her GPA is less than 1.00 point during the complementary study term.
• Postponement of Studies and Withdrawal from the University

1. A student is required to register and to add/drop according to a time schedule announced by the university during each academic semester. The university can consider a full-time student to have postponed in any semester the student does not register during the registration time limit for that semester. A student is allowed to register if there are vacancies according to the following:
     - A student pays a penalty of fifty Jordanian Dinars if late registration takes place one week after the time limit is set by the university. A student pays a penalty of one hundred Jordanian Dinars if late registration takes place another week later.
     -  The academic schedule for each of the first and second semesters is set by the end of the Academic Year. It should be announced to the students and staff before the final examination period and before students leave the campus.
2. A student who wishes to postpone studies for any semester should submit an application provided by the Registrar’s Office before the end of the ‘Add/Drop’ period of the semester in which the student wishes to postpone studies. The Faculty Dean makes the final decision and informs the Registrar of this. The Registrar then informs all those concerned. The note ‘Postponement’ for that semester will appear on the Academic Record of the student.
3. A student is allowed to postpone university studies for a continuous or interrupted period not exceeding four semesters. The Faculty Committee can approve a student’s postponement of studies for a further period not exceeding six academic semesters.
4. A new or transfer student can postpone studies only after one academic semester of joining the university.
5. The postponement period is not calculated for purposes of graduating with a Bachelor’s Degree. A student who does not register before the end of the ‘Add/Drop’ period during a regular or summer semester, or apply for postponement of studies to the Registrar’s Office will be considered as having suspended his/her studies. A ‘Suspended’ note will show on the student’s academic record if he/she does not supply reasons for the delay in registering by the end of the third week from the beginning of a regular semester and the end of the second week from the beginning of the summer semester. A special Academic Committee will consider the application. If the student is then allowed to register, the penalties for late registration are due.
6. If a student decides to withdraw from the university, s/he has to submit an application supplied by the Registrar’s Office. A ‘Withdrawn’ ‘W’ mark will be recorded on the student’s academic transcript and the parties concerned will be informed of that.

1. The maximum academic load is 18 credit hours per semester. The load may be increased to 21 credit hours with the Dean’s approval on the condition that either:
     -  The student’s cumulative average is not below 3.00.
     -  Or that the student’s graduation depends on his/her taking 21 credit hours. This load may be increased to 22 credit hours only in the graduation semester if the additional credit hour is a practical or a lab.
2. The minimum academic load is 12 credit hours per semester. This can be decreased in justified cases with the approval of the Faculty Dean. The Registrar should be notified of this in writing.
3. The maximum academic load should not exceed 9 credit hours for the summer semester. This can be increased to 12 credit hours only in the semester of graduation. Students may sign up for 13 credit hours given that at least one credit hour of these is a practical or a lab.
4. In his/her graduating semester, a student needs not be bound by the minimum load indicated in Paragraph 2, Article 7.

1. Students should attend all courses, discussions and practicals, according to credit hour requirements for each course in the study plan.
2. Students should not be absent for more than 15% of the required credit hours for the course they are taking.
3. Instructors should give students who come close to the 15% absence policy and who do not have an excuse for their repeated absence, a written notice.
4. A student who exceeds 15% of the allowed absence for that course without a medical or an urgent excuse acceptable to the Dean, will not be allowed to take the final exam and will get a ‘Fail by absence’ ‘FA’ for that course. He/she will have to repeat a compulsory course in this case. The failure grade will be calculated in both the semester and cumulative averages of the student for the purposes of warnings and dismissal from the Department.
5. A student whose absence exceeds 15% of the allowed absence for a specific course for medical reasons or an urgent situation which satisfies the Dean, will be considered as withdrawn from the course and the withdrawal rules will apply. The Faculty Dean will let the Registrar know of his/her decision in this matter. ‘Withdrawn’ ‘W’ will appear next to the course in the student’s Academic Record. Exempt from this are students who are representing the Kingdom or the University at official functions and they will be allowed a 20% absence at most.
6. A medical certificate should be issued by the physician of the University’s health unit or approved by him/her; It can also be issued by one of the hospitals approved by the university. Only in exceptional circumstances can it be issued by any another Health Center. The university physician should approve the certificate in any case. It is then submitted within a period not exceeding two-weeks to the Faculty Dean from the date of the student’s first absence. In extreme circumstances, a student may submit proof of his/her urgent conditions a week after he/she has gone back to attending classes. 7) Faculty Deans, teaching staff, instructors and the Registrar should implement the aforementioned attendance policies.